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Privacy Statement - SV.ie
Studentvolunteer.ie (SV.IE) is a one-stop portal, connecting students with civil society organisation’s volunteering opportunities. The University of Limerick (“UL”) is responsible for the operation of the studentvolunteer.ie website. UL along with the participating Higher Education Institutions (“HEIs”) (Technological University Dublin, University College Cork, University College Dublin and the University of Galway) are Joint Data Controllers for personal data processed about you as a result of your interactions with this website.
The purpose of this Student Volunteer Privacy Notice is to explain how your personal data is processed. All processing is carried out in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988-2018 (“Data Protection Law”).
This Privacy Notice, together with our Cookies Policy http://www.studentvolunteer.ie/about/cookie-policy sets out the basis on which we gather and use any personal data we collect from you, or that you provide to us by using this website.
This notice extends to all your personal data as defined under Data Protection Law.
1. Why We Hold Your Personal Data
1.1 Your personal data must be processed in order to facilitate student volunteering. Your personal data is collected from the studentvolunteer.ie website where you choose to provide it. For example, when you register for the Site and/or apply for a volunteer role, complete your online profile, complete a survey or if you contact us by email.
2. Personal Data Held by the Studentvolunteer.ie
2.1 Your personal data is mainly obtained directly from you when you register with the site. We may also receive data relating to you from the organisation you volunteer with. Personal data collected may include the following:
3. Lawful Basis for Processing Personal Data
3.1 Data Protection Law requires that we must have a valid lawful basis in order to process your personal data. We rely on your consent when processing your personal data to facilitate student volunteering.
4. Why do we use your personal data
4.1 We will use your personal data for the following purposes:
5. Protecting Your Personal Data
5.1 We will employ reasonable and appropriate administrative, technical, personnel, procedural and physical measures to safeguard your information against loss, theft and unauthorised users’ access, uses or modifications.
5.2 The following principles apply:
6. Sharing Your Personal Data with Third Parties
6.1 Your personal data will only be shared with external third parties where we are required to do so under a statutory or legal obligation, or we are required to do so under a contractual obligation or we have your consent, or we are otherwise permitted to do so in accordance with data protection legislation.
6.2 Your personal data will not be shared with the other participating institutions and is only accessible to your institution.
6.3 The Site may, from time to time, contain links to and from the websites of our partner networks, Participating Institutions, or civil society organisations. If you follow a link to any of these Sites, please note that these Sites and any services that may be accessible through them have their own privacy statements or policies and that we do not accept any responsibility or liability for these statements, policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these Sites or use these services.
7. Transfer of personal data to other countries
7.1 Your personal data will not be transferred outside of the European Economic Area (EEA). The personal data that we collect from you is hosted on a HEAnet server, based in Ireland.
8. Retention of Data
8.1 We shall only hold personal data for as long as is necessary or required by law.
9. Your Rights
9.1 Your rights relating to your personal data include:
Requests for any of the above should be addressed by email to the relevant HEI or in writing setting out your specific request to the HEI’s Data Protection Officer – see contact details below. Your request will be processed within 30 days of receipt. Please note, however, it may not be possible to facilitate all requests, for example, where the HEI is required by law to collect and process certain personal data.
Additionally, you can update your personal data on the studentvolnteer.ie portal.
10. Queries, Contacts, Right of Complaint
10.1 Further information on Data Protection and contact details for your relevant institution can be found below.
Data Protection Information
DPO Contact Details
Technological University Dublin
University College Cork
University College Dublin
University of Galway
University of Limerick
10.2 You have a right to lodge a complaint with the Office of the Data Protection Commission (Supervisory Authority). While we recommend that you raise any concerns or queries with us or your institution first, you may contact that Office at firstname.lastname@example.org or by writing to the Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28
This Privacy Notice will be reviewed and updated from time to time to take into account changes in the law and the experience gained from the Notice in practice.
1.1 This website (the “Site”), www.studentvolunteer.ie is operated by the University of Limerick, a company limited by guarantee registered in Ireland with company number 147116 and registered office address of Plassey House, Plassey Technological Park, Limerick together with participating higher education institutions, details of which are made available on the Site (the ‘Participating Institutions’) (together "us", "we" or "our")
1.2 This Privacy Statement, together with our Cookies Policy http://www.studentvolunteer.ie/about/cookie-policy sets out the basis on which we gather and use any personal data we collect from you, or that you provide to us by using this website.
1.3 Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By using this Site, you signify acceptance of this Privacy Statement, our Cookies Policy and to our using and processing your personal information. If you do not agree with or are not comfortable with any aspect of the Privacy Statement or our Cookies Policy, please leave the website now.
1.4 We reserve the right to modify this Privacy Statement and/or our Cookies Policy at any time. Any changes to this Privacy Statement and/or our Cookies Policy will be posted on the Site, so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose. Your continued use of any portion of the Site following notification or posting of such changes will constitute your acceptance of those changes.
1.5 We will use your personal data only for the purposes and in the manner set forth below which describes the steps we take to ensure your personal data will be processed in compliance with Irish and European Data Protection legislation, specifically the General Data Protection Regulation (EU) 2016/679 (‘GDPR’) and the Data Protection Acts 1988 - 2018. For the purposes of the Acts, the participating institutions are joint data controllers in respect of your personal data.
2. Personal Data Collected on our Website
2.1 We collect your personal data from our website where you choose to provide it. For example when you register for the Site and/or apply for a volunteer role, register a civil society organization (including the provision of details of any officers or employees relating to such a registered charity), when you download resources from our Site, complete your online profile, complete a survey or if you contact us by email. This may include the following:
2.2 Data is provided by completing forms on the Site or by corresponding with us or any other user of the Site or otherwise through your use of the Site. This includes information you provide when you register to use the Site.
2.2.1 Categories of personal data collected/recorded include:
In respect of a representative of civil society organisations, information relating to your identity (e.g., name, email address, username, password details) details relating to your position within a civil society organisations and other registration information.
3. Cookies and Other Web Technologies
4. Using your Information
4.1 Information provided will be used to:
We may also use your information for:
We may use your information as we deem necessary or appropriate to enforce our terms and conditions and to allow us to pursue available remedies or limit damages that we may sustain.
In addition, we may make use of the information we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.
4.2 Information provided will be used to:
4.3 Information we receive from other sources.
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
5. Disclosure of your Information
5.1 We may disclose your personal data to third parties (including third parties who are not contractors) if:
5.2 We may also provide non-personal data to third parties, where such information is combined with similar information of other users of our Sites. For example, we might inform third parties regarding the number of unique users who visit our Sites, the demographic breakdown of our community users of our Sites, or the activities that visitors to our Sites engage in while on our Sites. The third parties to whom we may provide this non-personal data may include our Site design, development, hosting contractors, cloud, and other service providers.
6. Storing your Personal Data
6.1 The personal data that we collect from you is hosted on the HEAnet server, based in Ireland. Anonymized data may be processed by staff operating outside of your HEI, but who work for our HEI or for one or our Contractors who act on our behalf. Your local coordinator will be engaged in, among other things, the processing of your request for information, the provision of services to you and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps necessary to ensure that your personal data is treated securely and in accordance with this Privacy Statement and the Acts.
7. Safeguarding your Information
7.1 The security and confidentiality of your personal data is extremely important to us. As no data and information transmission over the Internet can be guaranteed as 100% secure, we cannot ensure or warrant the security of any information that you transmit to us, and you transfer personal data at your own risk. We endeavour to use and keep under review appropriate technical and organisational measures (including staff training and awareness) to protect against unauthorised or unlawful processing of your personal data, including unauthorised destruction, alteration or disclosure or access. We shall only hold personal data for as long as is necessary or as required by law.
7.2 Certain features and functionality include interactive functions allowing you to submit information. Information you submit in using these features will be accessible by us. Ensure when using these features that you do not submit any personal data and data that you do not want to be seen, collected, or used by us or the persons to whom we disclose data in accordance with Section 5. By providing us with your personal data in this way, you consent to our processing of your personal data and any sensitive personal data for the purposes set in this Privacy Statement.
8. Third Party Sites
8.1 The Site may, from time to time, contain links to and from the websites of our partner networks, Participating Institutions, or civil society organisations. If you follow a link to any of these Sites, please note that these Sites and any services that may be accessible through them have their own privacy statements or policies and that we do not a
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