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TU Dublin Societies Office


At a Glance

  • Start Date:02/10/2020
  • End Date:31/05/2022
  • Closing date:04/06/2022
  • Post Updated:26/10/2021
  • Min Hours:1 hour
  • Role Type:Coaching/Sports



Club Committee members lead in the organisation and management of their Club. 
All roles are performed on a voluntary basis and we are very grateful of your contribution to the TU Dublin Community. Please register your status as a committee member and you can begin logging your hours and getting due recognition and reward when appropriate.

There are various positions - summary information below, and please get in touch with the TU Dublin Sports team for more information if needed.

The Chairperson

  • Is the figurehead and is responsible for Club activities and the Club's relations within the university and externally, and should oversee the members of the Club committee.
  • The Chair is the main point of contact with the Sports Office and, where necessary, the University. The Chairperson can attend all meetings on behalf of the Club but can also nominate another officer of the Committee to take on that responsibility.
  • The Chairperson is also jointly responsible (with the Treasurer) for the Club’s finances.
    The Chairperson should chair all committee meetings of the Club and organise, manage and delegate when required.
  • The Chairperson coordinates the activities of the Club and ensuring that all committee members adhere to their delegated roles and responsibilities.
  • Ensuring that good practice, codes of practice, risk assessments etc. are followed.
  • Arranging regular meetings, minimum 4 per semester, including the AGM/EGM if required
  • Ensure the aims and objectives of the sports club are achieved.
  • Ensure all accidents/incidents are reported within 24 hrs
  • Attend meetings as required

The Secretary Secretary:

•          Deal with incoming communications to pass onto the committee and/or members

•          Maintain an accurate membership list

•          Publicise meetings and keep members up to date with all activities

•          Provide secretarial support to the committee and produce agendas and take minutes of meetings and issue these to members ensure to save everything on Club OneDrive and Club Microsoft Teams.

The Treasurer 

•          Responsible for all financial transactions on the Club Portal and administers the sports club finances

•          Submit detailed Club Budget complete with quotes uploaded to the Club Portal.

•          Ensure all members have paid their membership fees and are registered on the Club Portal

•          Ensure all income and expenditure is accurately recorded & evidence of both are uploaded in the form of an invoice/receipt/lodgement receipt.

•          Ensure that everything is recorded on Club Portal with a paper trace ie lodgement made by a several members for trip, list the members and the amount paid pp etc.

•          Check your income and expenditure on the Club portal ensuring that all receipts and invoices are uploaded immediately

•          Present the financial end of semester reports at the AGM and ensure copies are made available to all members


Other Club Committee roles include but are not exclusive to:
Health and Safety Officer
Public Relations Officer (PRO)
Equipment Officer  
Trips/ Events Officer 
Children’s Officer
Welcome/Fresher Officer

Is training provided?: Yes

Please note that Garda Vetting is required for this position which will be processed with you after you apply.

Minimum time commitment per week:
1 hour p/week


If you have any questions about this role please feel free to get in touch:

Name: Claire Flannery

Address: TU Dublin Societies Office, TU Dublin City Campus, Aungier St, Dublin D02 HW71


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